Barry Epic Trail 10K
Athletes are required to read and understand this Athlete Guide. In it, you will find information you need to compete at the inaugural Barry Epic Trail 10k.
The contents of the guide is absolutely need to know for participants. Read it forwards. Read it backwards. Read it sideways. Then read it again!
By the time you get to Porthkerry Country Park you should know this manual by heart and every piece of information in it should be as second nature to you as putting one foot forward to run. Please note that both Athlete Guide and website is subject to regular revisions.
Welcome to Barry Epic Trail 10k 2018
We are delighted to welcome you to the first edition of the Barry Epic Trail 10K, we know you will all be keen to lose yourself in the glorious surroundings of Porthkerry, but first of all we have some important information for you. Moreover, we would appreciate if you give this athlete’s guide your full attention.
It’s really important that you read and understand the details contained in this athlete guide as together we are all responsible for each other’s safety on race day.
The details will help you familiarise yourself with the race day itinerary and what to do in the event of an emergency.
The course represents the very best Porthkerry Country Park has to offer and is a perfect setting for any trail race. It is our goal to ensure you have the best possible experience. Your safety prior to and during the race is of the greatest importance to the entire team at Tough Runner UK.
If you have any questions after reading this athlete guide, please email us on
Please also remember to pay attention to our crew on race day they are there to keep you safe.
We wish all athletes a safe and successful race day. See you at the finish line!
Adam, Dan & Ben
Tough Runner UK
RACE DAY SCHEDULE
Saturday August 18th 2018
- 8:00 am – Registration will open please pick up your timing chip from inside the large Lodge located net to the Cafe at bottom car park.
- 9:40 am – Registration closes – please a couple of minutes to walk to the start
- 9:50 am – Race briefing for ALL runners
- 10:00 am – Start of the Barry Epic Trail 10k
- 10:40 am – First runners expected
- 12:30 am – Awards Ceremony for all runners
RACE DAY INFORMATION
Porthkerry Country Park
Please Note: there is FREE parking for this event. Parking is limited so please care share if possible.
Parking is FREE for this event and around Porthkerry Country Park
Race check-in / Registration
At registration, all athletes must present a valid photo ID (passport, driver’s license or similar). Registration & pack collection will be around the Lodge/Cafe area
The race pack includes the following items (please double check you have everything).
- Race Number
- Race pins
As much as we would like to see everyone at the start line, we know that from time to time circumstances change and you have to cancel your slot. Unfortunately, with it being so close to the race a refund or transfer is now not possible. Please refer to our T&C/Refund policy on our website.
Please note that a starting slot at Barry Epic Trail is strictly personal. It cannot be transferred, sold or given to another person. A person starting Barry Epic Trail using someone else’s race number will be disqualified, taken out of the race and denied participation in the race the following year.
You can see the race route HERE.
There will be marshals along the route to guide and support you during the race. Please ensure you listen to them carefully.
Please note the race has a no dog’s policy for the race. Our insurance does not cover our event for the inclusion of dogs / animals on the race route as part of the race.
- Athletes may run, walk, or crawl.
- Athletes must wear their issued bib number in front of them clearly visible at all times on the course. Bib numbers identify the official athletes in the race.
- Folding, cutting the bib number, intentional alteration of any kind, or failure to wear race number is STRICTLY PROHIBITED and may result in disqualification.
Athletes are expected to follow the directions and instructions of all race officials and public authorities.
FINISH LINE POLICY
Friends and/or family members are not permitted to cross the finish line or enter the finish chute with participating athletes. This policy will allow each competitor adequate time to celebrate their accomplishment without interfering with other finishers and ensure the safety of all athletes, volunteers and fans. Athletes who choose not to respect the policy will receive an automatic disqualification (DSQ)
The sole responsibility of knowing and following the prescribed running course rests with each athlete. No adjustments in times or results shall be made for athletes who fail to follow the proper course for any reason whatsoever.
Swapping race numbers
I also want to remind all athletes that swapping numbers is strictly forbidden and something we take very seriously for the following reasons:Invalids event insurance.
Incorrect disclaimer details.
Endangers life as incorrect medical details will be on file.
Wrong next of kin could be notified should there be an incident on course.
We all have a lot of electronic devices these days, however as always there is a time and a place for a selfie. Please be mindful that selfie sticks are band from this event and cannot be used at any time, anybody caught doing with be immediately DSQ.We do NOT advise you to wear headphones, however if you must wear them please either only wear one bud or have the volume low so you can hear marshals and other runners around you.
CREW: please be friendly to the crew. They are all volunteers, who have worked hard to give you the experience of a lifetime. The only pay they get – and the only reward they are looking for – is your enthusiasm.
Please be friendly to the race officials (race director, marshals and medics), who take care of your safety. You are most likely to encounter them on your day. Your safety is still our first priority, and we want to avoid casualties.
Please be friendly to the locals. They are totally amazed that you came, and they think you’re completely nuts to be doing this. You are. In addition, they will support you the best way they can in your effort to succeed.
Our photographers will travel along on the race. They will take photos and video of you and other athletes, even when you are exhausted. You may not like it then, but trust us: the photos will be cool, and you will love having them afterwards. You do not need to acknowledge the photographers; just let them do their job.
Please be friendly to our sponsors and partners. They help us keep your entry fee as low as possible.
Important Facts for the Race
- Navigation skills are not required the course will be fully signposted
- Marshals and First aid will cover all major checkpoint there will not be a marshal present every 500 meters remember this is a trail race you as a runner are responsible for following signs.
- The course will have a lead and sweep bike.
- The course will have a Two Brecon Carreg Water station. There will also be another water available at the finish line.
- Finishers Medals will be given out at the finish line.
- We operate a strict littering policy if you can carry your gels/bars when they are full you can carry them when they are empty. Please only dispose of litter in the dedicated TRASH zones. Anybody not following these guidelines will be DSQ.
- Please be mindful of weather conditions on race day we advised to wear a base layer or a water proof jacket
- Spikes are not permitted you will damage/Brake the timing matts.
- Any Abuse from runners towards marshals, our sponsors of officials will not be tolerated, and you will be disqualified from the race.
- Your number must be clearly visible at all times during the race and you are reminded that failure to wear your timing chip will result in you being omitted from the results.
Post Race Information
There will be a winners presentation in the Lodge/Cafe area for the first 3 male and first 3 female. Remember the journey you will be a part of. It is not really over until the awards ceremony is over. Any winners who do not attend can be sent their award but the postage cost will be paid by the participant.
LOST AND FOUND
We will gather gear found during the race and have a Lost & Found desk in conjunction at the lodge/cafe. Any gear not collected at will be donated to charity.
Medical crew and race marshals appointed by the organizers may at any time during the race remove an athlete from the race, in case of health issues or risk of injury to the athlete.
All on the day medical services will be provided by Acute Medics LTD
All on the day support will be provided by Acute Medics LTD. Shaz Bentley and her team will be out and about covering the whole route. For any reason you cannot finish the race please see a marshal or a member of our first aid team
Please be mindful that our first aid team do not offer a taxi service to the finish line they are only to be used for medical emergencies.
Should you be running the event and want to carry a mobile phone with you for emergency purposes please add the bellow numbers to your contacts.
Adam Newton – 07766285902
In the instance of extremely slow runners you may be advised as the race progresses (esp if runners have taken a break from the event for an injury and possibly restarted) that we may have to bring into operation a cut off where we will have the right to ask runners to drop out.
The medical area is for athletes only and family members are not allowed. Overcrowding in the medical area prevents the medical staff from doing their job. For information on an athlete receiving medical treatment, please wait outside the medical tent for updates on your athlete’s condition.
If you have a known medical condition please ensure it is included on the back of your bib in the medical information section and put a red ‘X’ on the front of your bib.
- Please note that if your support team causes dangerous situations by behaving recklessly or violating these rules, you could be penalized or disqualified
- Although we encourage cheering from and shared responsibilities within your club, we aim to make the preconditions for the race as fair and equal as possible for the athletes.
- Excessive support from your support team, friends, family or spectators, that are perceived as giving support or giving unfair advantage, may be result in the athlete being penalized for outside assistance
- Open first 3 men
- Open first 3 Women
Just a reminder to please be more weather-proof if the conditions are not kind to us on the day. This is a trail race through the forest, please ensure you dress and prepare adequately and keep well hydrated (especially if the weather is hot).
It’s important that you arrive on race day healthy, fit and prepared. Here’s a top checklist to help get you ready.
- WARM UP ON RACE DAY, arrive early enough on race day for a proper warm up prior to the start, spend between 5 and 10 minutes getting loose. Be sure to do some cardio activity, such as a light jog, to increase circulation and prep your muscles!
- START EASY – RELAX AND BREATHE Don’t race at maximum effort from the start. Relax and focus on proper breathing technique as you settle into a sustainable pace.
- CHECK OUT THE COURSE, get comfortable with the course by checking out conditions.
- RACE IN SHORTER EVENTS, being properly trained is the best way to reduce anxiety. If possible, race in shorter events and clinics to prepare yourself for race day conditions. For extra guidance, talk to a coach or your local running club.
- LEARN ABOUT COURSE DETAILS It’s important to prepare yourself mentally as well as physically prior to race day. Thoroughly review the race website and pre-race communication to familiarize yourself with the course. Study the event timetable to plan for proper arrival and preparation.
Hope you all enjoy the race, we’d appreciate a kind review on our Facebook page after the race.
Adam, Dan & Ben
Tough Runner UK