RACE DAY GUIDE

RUN UNDER BTF GUIDELINES
IMPORTANT EVENT INFORMATION PLEASE READ CAREFULLY

Hello There,

We are delighted to welcome you to the first edition of the Escape To Afan Duathlon, we know you will all be keen to lose yourself in the glorious surroundings of the Afan Valley but first of all we have some important information for you. And we would appreciate if you give this athlete guide your full attention.

It’s really important that you read and understand the details contained in this athlete guide as together we are all responsible for each other’s safety on race day.
The details will help you familiarise yourself with the race day itinerary and what to do in the event of an emergency.

The course represents the very best that this area has to offer and is a perfect setting for a this new off-road duathlon. It is our goal to ensure you have the best possible experience. Your safety prior to and during the race is of the greatest importance to the entire team at Tough Runner UK.

If you have any questions of reading the athlete information, please email us on admin@toughrunneruk.com

Please also remember to pay attention to our crew on race day they are there to keep you safe.

We wish all athletes a safe and successful race day. See you at the finish line!

Adam, Dan & Ben
Tough Runner UK Team

Event Postcode and Directions

Bryn Bettws Lodge

Port Talbot
SA12 9SP

Directions via GOOGLE MAPS HERE

Please park in the car parking provided. Our team will guide you to where you need to go. PLEASE NOTE: There is a £5 charge for the parking facility.

IMPORTANT NOTICE

YOU WILL NEED YOUR PHOTO ID AND BTF CARD TO REGISTER, WITHOUT THESE WE HAVE THE RIGHT TO STOP YOU FROM COMPETING. ONLY YOU CAN REGISTER. YOU ARE NOT ALLOWED TO REGISTER ON SOMEONE ELSE’S BEHALF. IF YOU ARE NOT A MEMBER OF A HOME NATION YOU WILL NEED TO PURCHASE A DAY LICENSE FOR £5GBP

Entries are now non-transferable. If you have not gone through the proper steps to transfer your entry to another person, they will be unable to race. If someone else takes part with your details, you and the person taking part will be disqualified and banned from all events.

RACE DAY SCHEDULE

7:00 AM – Registration & Transition opens
8:45 AM – Registration and Transition closes
8:50 AM – Race Brief
9:00 AM – Start Wave for ALL STANDARD competitors (orange race numbers)
9:15 AM – Start Wave for All SPRINT competitors (green race numbers)
11:30 AM – Awards Ceremony

At registration you will receive an envelope which will include the following: • 1x Bib Numbers • 1 x Helmet Number • 1 x Bike Post Number • 1 x Timing Chip

Please make sure you complete the medical information on the back of the bibs.

RACE DAY INFORMATION

Race check-in / Registration

Registration for the race will be open:

4PM to 6PM on Friday 23rd
Race day from 7AM to 8.45AM on Saturday 24th.

At registration you will receive an envelope which will include the following: • 1x Bib Numbers • 1 x Helmet Number • 1 x Bike Post Number • 1 x Timing Chip

Please make sure you complete the medical information on the back of the bibs.

The Rules

It is your responsibility as a competitor to know ALL the rules. As in most walks of life ignorance is no defence and the rules are available on www.britishtriathlon.org.

Foul and abusive language is not permitted and the failure to obey a marshal, police or referee will lead to disqualification. Marshals are usually volunteers to help with the running of the event that you are taking part in. Please respect them and thank them for their efforts

Event numbers must be worn on the back for the bike and on the front for the run and must be clearly visible at all times. They must not be altered or mutilated in anyway otherwise you will be penalised.

No outside assistance is allowed at any time

British Triathlon Duathlon Specific Rules

The Current (January 2018) rule book is here.

19. CROSS TRIATHLON AND DUATHLON: 19.1 General: a.) Cross Triathlon consists of swimming, mountain biking (MTB) and cross-country running; b.) Cross Duathlon consists of cross-country running, mountain biking (MTB) and cross-country running. 19.2 Distances: a.) The recommended distances for Cross Triathlon are found in appendix A; b.) The recommended distances for Cross Triathlon are found in appendix A; c.) The course should have challenging technical aspects. 19.3 This line is intentionally omitted. 19.4 Mountain Biking Conduct: British Triathlon Competition Rules 33 a.) The maximum tyre diameter for the MTB is 29 inches/74 centimetres. The minimum cross section is 1.5 inch/3.8 centimetres; b.) Front and rear wheels may have different diameters; c.) Studded and/or slick tyres are allowed; d.) Competitors are allowed to push or carry the bike over the course; e.) Drafting is allowed. For safety reasons there may be ‘no passing’ zones on the course. it may be forbidden to pass other athletes before entering the transition area. Lapped competitors will not be removed from the race; f.) Clip-ons are not allowed; g.) Traditional road handlebars are forbidden; h.) Traditional MTB bar ends are authorized. Ends must be plugged. i.) Cyclocross bikes are forbidden unless they comply with the above criteria. 19.5 Transition Area Conduct: a.) Details of penalties are outlined in Section 7: Transition Area. 19.6 Running Conduct: a.) Spiked shoes are allowed. 19.7 This line is intentionally omitted 19.8 Special Needs Stations: a.) Additional stations on the bike and/or run may be provided for special needs; b.) Any items given out at these stations will be handed out by volunteers supplied by the Event Organiser; c.) If these stations are not provided no items may be provided by any other person, otherwise this will be considered outside assistance; d.) A repair zone may be provided on the bike section where competitors will have the opportunity to leave special tools and spares provided they are correctly packed and labelled. The competitor is responsible to carry out their own repairs.

Transition

Transition Area – Open 7:00am Bike racking will take place on Saturday morning. Please ensure that you stick the bike number sticker provided in your race pack for security reasons. 

Competitors only will be allowed into the transition area. Your approved cycle helmet must be attached to your bike when you rack it. Please keep your belongings in transition to a minimum.

Boxes and Bags will not be allowed to be left by your bikes in transition as they impede other athletes. When you arrive at transition for the first time, you will be required to be wearing your helmet so that it can be checked prior to entering transition.

Helmets MUST have their original chin strap – elastic chin straps are NOT allowed for safety reasons. Transition is a fully secured area for competitors only, where you will keep your bike during the run sections. You will also be asked to show both your race number & bike number when taking your bike out. This is for your security. Please understand this may cause queues during peak times, but it is for your benefit.

Transition Conduct

Bikes must be racked in a manner that the minority of the bicycles are on the athletes side of the rack.

Tough runner operates a clear transition no boxes or bags are allowed in Transition at any time.

Atheists must not interfere with any other athletes equipment at any time

Athletes must not impede the progress of any other participants in the transition area

A mount and dismount like will be clearly designated

No nudity or indecent exposure

Transition is for athletes only spectators and friends cannot enter.

PLEASE NOTE TRANSITION DIRECTION MAP

Bike Route

The bike route can be seen here – https://www.mapometer.com/mountain_biking/route_4835473.html

Bike Rules

You must fasten your helmet before you unrack your bike.

You must not mount your bike until you reach the mount line

The Bike course is 1 loop for the sprint & two loops for the standard. Please be aware of other forest users

Dismount your bike at the dismount line and push in to transition

You must rack your bike before you remove your helmet

Bike Conduct

Athletes must not make any forward progress unaccompanied by their bicycle. If a bicycle is rendered inoperable, any athlete may proceed on the cycle course l, running or walking as long as the bike is pushed or carried in a manner not to obstruct other athletes.

It is the sole responsibility of each athlete to know and follow the course, no adjustments in times or results will be made.

No cyclist shall endanger herself/himself or another athlete. Anybody who intentionally or recklessly presents a danger to any other athlete will be immediately Disqualified

You are cycling on land owned and managed by Natural Recourse Wales, any athlete caught littering will be immediately DSQ

You will be cycling on forest tracks within Afan forest park, there tracks are open to other forest users please respect them on the day

Run Route

Run route can be seen here:
Standard distance: https://www.mapometer.com/running/route_4835469.html
Sprint distance: https://www.mapometer.com/running/route_4835471.html

Run course

Athletes can Run, walk or crawl …

It’s the responsibility of the athlete to know and understand the course, Tough Runner U.K. will make no adjustments to times.

Athletes must respect other forest users during the run

Athlete must not unzip below the Brestbone, this will result in DSQ

Do no litter on the run course, water stations will be available on the Half way point.

BIB number must be in front & Clearly visible at all times during the run course.

Timing & Race Numbers

We are using a RFID chip timing system to time the race. Please ensure that you only cross the timing points, which register your times when you are competing. To avoid this problem do not climb over barriers as they are put in place to prevent access from these areas prior to the event. Failure to comply with this request will trigger the chip and will potentially invalidate your result.

Drafting

This is a DRAFTING legal race, just be advised to keep yourself safe on the tracks at all times.

Car Parking

Please follow our Parking Management team and they will guide you to the available parking at Bryn Bettws Lodge.

Checklist

It’s important that you arrive on race day healthy, fit and prepared. Here’s a top checklist to help get you ready.

  • WARM UP ON RACE DAY
    Arrive early enough on race day for a proper warm up prior to the start, spend between 5 and 10 minutes getting loose. Be sure to do some cardio activity, such as a light jog, to increase circulation and prep your muscles!
  • START EASY – RELAX AND BREATHE
    Don’t race at maximum effort from the start. Relax and focus on proper breathing technique as you settle into a sustainable pace.
  • CHECK OUT THE COURSE
    Get comfortable with the course by checking out conditions.
  • LEARN ABOUT COURSE DETAILS
    It’s important to prepare yourself mentally as well as physically prior to race day. Thoroughly review the race website and pre-race communication to familiarize yourself with the course. Study the event timetable to plan for proper arrival and preparation.

    KIT CHECKLIST
    • Full waterproof body cover
    • Hat and Gloves
    • Survival Blanket
    • Innertube, multitool, pump for the cycle element.
    • Sufficient Fluid for the duration of the course.
    • High Energy Snacks

Other Info

What Do I Need to Bring?
We guarantee you are going to have a blast at the Wildflower Duathlon, but here are a couple things you’ll want to make sure you bring with you:

• Some money for food, beverage and merchandise.
• Appropriate clothing/footwear for the race.
• Water stops are NOT  provided along the way, we suggest you bring a water bottle and any personal nutrition needs. There will be plenty of water at the start/finish.
• Change of clothes are an option, but if you prefer to rock your awesome costume after the event, more power to you! Feel free to bring a change of clothes.

What Can’t I Bring?
We want you to make the most of your day with us, but there are few things that we ask you not to bring:

• Bad attitude!
• Valuables … better safe than sorry.
• Outside alcoholic beverages.
• Personal pop-up tents.
• No running under the influence of alcohol and/or drugs.
• No urinating/defecating on the course.
• We ask you not to wear headphones.

Refreshments will be hot & cold food being served within Bryn Bettws lodge from approximately 7.30am onwards.

And Finally, on behalf of Tough Runner UK, all the team would like to wish you well with your race and hope you have a safe and enjoyable event.

BEGINNERS HELPFUL VIDEOS

transition setup

transition tips

transition like a pro

We wish everybody the best of luck with your final preparation and we look forward to seeing you all on race day.

The Team
Adam, Dan & Ben 

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