RACE DAY GUIDE

RUN UNDER BTF GUIDELINES
IMPORTANT EVENT INFORMATION PLEASE READ CAREFULLY

Hello There,

We are delighted to welcome you to the first edition of the Westonbirt Duathlon, we know you will all be keen to lose yourself in the glorious Westonbirt Arboretum but first of all we have some important information for you. We would appreciate if you give this athletes guide your full attention.

It’s really important that you read and understand the details contained in this athlete guide as together we are all responsible for each other’s safety on race day.
The details will help you familiarise yourself with the race day itinerary and what to do in the event of an emergency.

The course represents the very best that this area has to offer and is a perfect setting for a Duathlon. It is our goal to ensure you have the best possible experience. Your safety prior to and during the race is of the greatest importance to the entire team at Tough Runner UK.

If you have any questions of reading the athlete information, please email us at [email protected]

Please also remember to pay attention to our crew on race day they are there to keep you safe.

We wish all athletes a safe and successful race day. See you at the finish line!

Adam, Dan & Ben
Tough Runner UK Team

A WORD FROM THE TEAM

Event Postcode and Directions

Westonbirt
The National Arboretum

Westonbirt,
The National Arboretum,
Tetbury
GL8 8QS

Please drive sensibly and park your car on the cricket field (charge £5), you will be shown by our team on the day where this is. Walk up to the Great Oak Hall for registration and then rack your bike into transition

ATHLETE CHECKLIST

As a first timer at The Westonbirt Duathlon we have prepared the below checklist to ensure everybody has a safe and successful event.

  • Read this athlete guide in full.
  • Familiarise yourself with the event schedule/timetable.
  • Ensure you bring photo identification on the day/drivers license/passport.
  • Check out the route, its your responsibility to know this on race day.
  • Ensure that all emergency contact details are up to date.
  • Check the weather forecast to ensure you bring all the relevant clothing and equipment.

 

RACE DAY SCHEDULE

Day Before 23rd March 2019:
15:00 – 17:00 –
Early Registration ( Look for our black gazebo at front of Arboretum)

On the Day:
6:00 AM
 – Car Park and Registration opens
6:30 AM – Transition opens
7:30 AM – Registration closes
7:30 AM – Car Park Closes
7:40 AM – Transition closes
7:50 AM – Race Brief
8:00 AM – Start of the Westonbirt Duathlon 2019
11:00 AM – Awards Ceremony

*Please also note that registration will also be open from 3PM until 5PM on Saturday the 23rd March (day before).

At registration you will receive an envelope which will include the following: • 1x Bib Numbers • 1 x Helmet Number • 1 x Bike Post Number • 1 x Timing Chip

Please make sure you complete the medical information on the back of the bibs.

RACE DAY INFORMATION

Directions

HOW TO FIND THE EVENT

Westonbirt, The National Arboretum, Tetbury

Sat Nav Postcode: GL8 8QS

FIND US BY CAR

From M4 (approx 20 mins)    

  • Exit Motorway at Junction 18
  • Take the A46 north towards Stroud
  • After a few miles turn right onto the A433 (signed Cirencester). Continue on this road for approx three miles and the arboretum is on your left.

From M5 (approx 20 mins)

  • Exit at Junction 13 onto the A419 (towards Stroud) Take the A46 (towards Bath)
  • After going though Nailsworth, you come to traffic lights at the cross-roads
  • Turn left onto A4135 to Tetbury
  • In Tetbury, turn right on the A433
  • Continue on this road, passing through Doughton, for approx three miles. The arboretum is on your right.

USING PUBLIC TRANSPORT 

We welcome car-free visitors and offer a discount on admission to those arriving by public transport or bike – plan your journey at Good Journey.

Bus routes and times

The Cotswolds Conservation Board have a guide to exploring the Cotswolds by public transport, which includes routes to Westonbirt. You can download the guide or order a printed copy from the Cotswolds Area of Outstanding Natural Beauty (AONB) website

The route 69 bus operated by Stagecoach runs from Stroud to Tetbury, stopping off at Westonbirt Arboretum on some of its services. Please see the timetable here

For bus times and routes you can also contact travel line on 0871 2002233 or visit the Traveline website

Train travel

The nearest train station is Kemble, located between the towns of Tetbury and Cirencester and is a 15 minute drive away from Westonbirt Arboretum. Yate train station is also of equal distance.

For information on train times please contact National Rail on 08457 484950 or visit the National Rail website:

Arriving by bicycle?

Westonbirt welcomes visitors who arrive by bicycle (and offer cyclists admission at concession rate). Cycling is not permitted in the arboretum itself, but we have plenty of bike racks at the Welcome Building.

Race check-in / Registration

There will be 2 opportunities to register for the race, registration will be open from 3PM until 5PM on Saturday the 23rd March (day before) AND will also be open 6.00AM until 7.40AM on the morning of the event (Sun 24th March)

At registration you will receive an envelope which will include the following: • 1x Bib Numbers • 1 x Helmet Number • 1 x Bike Post Number • 1 x Timing Chip

Please make sure you complete the medical information on the back of the bibs.

The Rules

All competitors must read and understand the new up to date 2019 rules as set out by British Triathlon. Please read the new rules on the link HERE

FINISH LINE RULES

FINISH LINE POLICY – Friends and/or family members are not permitted to cross the finish line or enter the finish chute with participating athletes. This policy will allow each competitor adequate time to celebrate their accomplishment without interfering with other finishers and ensure the safety of all athletes, volunteers and fans. Athletes who choose not to respect the policy will receive an automatic disqualification (DSQ)

Transition

Transition Area – Open 6:30am and all athletes will need to exit transition by 7.40. Bike racking will take place on Sunday morning. Please ensure that you stick the bike number sticker provided in your race pack for security reasons. 

Competitors only will be allowed into the transition area. Your approved cycle helmet must be attached to your bike when you rack it. Please keep your belongings in transition to a minimum.

Boxes and Bags will not be allowed to be left by your bikes in transition as they impede other athletes. There will be a designated area within transition that you can leave bags and boxes. When you arrive at transition for the first time, you will be required to be wearing your helmet so that it can be checked prior to entering transition.

Helmets MUST have their original chin strap – elastic chin straps are NOT allowed for safety reasons. Transition is a fully secured area for competitors only, where you will keep your bike during the run sections. You will also be asked to show both your race number & bike number when taking your bike out. This is for your security. Please understand this may cause queues during peak times, but it is for your benefit.

BIKE PUMPS/ MECHANICAL SUPPORT (Tredz Bikes)

Bike pumps will be available within the transition zone on race morning, mechanical support will also be available from our official event partners TREDZ Bikes.

BIKE CHECKOUT

Bike checkout will be available when the last bike has arrived back in to transition.

Bike Course Summary

SEE BIKE MAP HERE

Its the responsibility of each athlete to know and follow the cycle route
Marshals are not permitted to stop traffic at anytime
Athletes must obey traffic laws whilst cycling at all times unless directed by the race director, police or local authority
Athlete must wear a helmet at all times
Athletes bike stickers must be visible to the TO and Moto officials at all times
Headphones are prohibited at all times

To minimise the possibility of infringing the rules on race day and avoid any DSQ, please observe the following

Keep 10 meters between yourself and the cyclist in front of you.
If overtaking place complete within 25 seconds
If passed immediately drop back 12 meters

A technical official will always advise you of any infringements

Triathlon is an individual race and its your responsibility to read and understand the rules to avoid any infringements on race day. The ruling of the race director and technical official is final and will not be subject to any appeals.

Other infringements that might lead to DSQ

Offensive and unsportsmanlike like behaviour
Public nudity & Public personal toilet stops
Outside assistance
Use of any electronic equipment, cell phone etc

Please always remember to treat other athletes, volunteers and Officials with courtesy and consideration as they are important to keeping the event safe and fair.

Run Route Summary

The Run compromises of two 2.5k loops the route will be fully marshalled and sign posted.

After completing one full loop you then complete another loop and follow the signs for transition,

  • Black arrow points to transition
  • Run to transition on second loop

Timing & Race Numbers

TIMING
Timing will be undertaken by Tri & Events. You will collect your timing chip and confirm your identity at registration, all timing chips must be handed back at the finish line.

Once event has been completed you will be able to find the results via our social media feeds so be sure to:
LIKE our Facebook Page HERE
FOLLOW on Instagram @toughrunneruk

ATHLETE RACE NUMBERS
Your number must be clearly visible at all times during the race and you are reminded that failure to wear your timing chip will result in you being omitted from the results.

Medical Area and Services

MEDICAL AREA
The medical area is for athletes only and family members are not allowed. Overcrowding in the medical area prevents the medical staff from doing their job. For information on an athlete receiving medical treatment, please wait outside the medical tent for updates on your athlete’s condition.
If you have a known medical condition please ensure it is included on the back of your bib in the medical information section and put a red ‘X’ on the front of your bib.

MEDICAL SERVICES
All on the day support will be provided by Acute Medics Ltd. Acute Medics Ltd and their team will be out and about covering the whole route. For any reason you cannot finish the race please see a marshal or a member of Acute Medics Ltd.
Please be mindful that Acute Medics Ltd do not offer a taxi service to the finish line they are only to be used for medical emergencies.
Medical staff will also be situated around the course in the below locations:
– Start/finish line
– Sherston (Bike Route)
– Shipton Moyne

Drafting

Ill keep this short ….. Drafting is cheating if you are caught you will be immediately DSQ.

Checklist

It’s important that you arrive on race day healthy, fit and prepared. Here’s a top checklist to help get you ready.

  • WARM UP ON RACE DAY
    Arrive early enough on race day for a proper warm up prior to the start, spend between 5 and 10 minutes getting loose. Be sure to do some cardio activity, such as a light jog, to increase circulation and prep your muscles!
  • START EASY – RELAX AND BREATHE
    Don’t race at maximum effort from the start. Relax and focus on proper breathing technique as you settle into a sustainable pace.
  • CHECK OUT THE COURSE
    Get comfortable with the course by checking out conditions.
  • LEARN ABOUT COURSE DETAILS
    It’s important to prepare yourself mentally as well as physically prior to race day. Thoroughly review the race website and pre-race communication to familiarize yourself with the course. Study the event timetable to plan for proper arrival and preparation.

Car Parking

Please enter the Westonbirt Arboretum and park in the Cricket Field (you will be directed by our parking management team). There will be a £5 parking charge for members and non members of Westonbirt Arboretum. Transition is next to parking and then registration is a short walk up to The Great Oak Hall.

Site Entry Fees

SITE ENTRY FEE
All spectators attending the event  up until 8am will be able to enter the site for FREE. We thank Forestry Commission and the team at Westonbirt for this.

Other Info

What Do I Need to Bring?
We guarantee you are going to have a blast at the Westonbirt Duathlon, but here are a couple things you’ll want to make sure you bring with you:

• Some money for food, beverage and merchandise. There will be stalls available near The Great Oak Hall.
• Appropriate clothing/footwear for the race.
• Water stops are NOT  provided along the way, we suggest you bring a water bottle and any personal nutrition needs. There will be plenty of water at the start/finish.
• Change of clothes are an option, but if you prefer to rock your awesome costume after the event, more power to you! Feel free to bring a change of clothes.

What Can’t I Bring?
We want you to make the most of your day with us, but there are few things that we ask you not to bring:

• Bad attitude!
• Valuables … better safe than sorry.
• Outside alcoholic beverages.
• Personal pop-up tents.
• No running under the influence of alcohol and/or drugs.
• No urinating/defecating on the course.
• We ask you not to wear headphones.

Refreshments will be hot & cold food being served within the event village from 7.30am onwards.

Lost Property
Any lost property will be held for 30 days/if not claimed after this period will be donated to charity.

We wish everybody the best of luck with your final preparation and we look forward to seeing you all on race day.

The Team
Adam, Dan & Ben 

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